More and more, businesses are switching to cloud-based systems in order to manage their data and allow for remote work. Cloud-based systems tend to be very secure, but of course nothing is perfect. Any system only works as well as you utilize and protect it.  Those who store data within a cloud must focus on these three essential steps to safeguard their information.

Allow access on a limited basis. It is likely that every employee does not need access to every account. Or, they require access but not everyone needs administrator privileges. Limit access, and amount of access, on an individual basis determined by that employee’s role within the company. Fewer access points will mean fewer opportunities for those who would infiltrate your system.

And of course, limit the number of devices that access your cloud. Each one should be secured, and no one should be logging in from unapproved devices.

Install patches immediately when prompted. All devices and applications must be patched immediately when prompted. As developers discover vulnerabilities within systems, they release these patches to address the problems. But patches are worthless if they are not installed.

Focus on fundamentals. Continue to use the same stringent security protocol that you have always used. Your network should be protected by a strong firewall, and locked with a secure password. All employees must be briefed on proper password creation and usage, and encouraged to change passwords regularly. Passwords should not be stored anywhere they can be accessed by outside actors, and should not be duplicated on personal social media or other accounts.

Brief employees on the risk of email attachments, and the risk of opening attachments from unfamiliar individuals. Make sure they are aware of phishing and how it works. Regularly scan devices for malware and other security problems, and address those immediately. Even with the most stringent security protocol, mistakes do happen.

And of course, consult with us at 888-RING-MY-TECH if you have questions about keeping your cloud data safe. We can help you troubleshoot potential vulnerabilities in your system, and learn how to fix them.