network securityIn our world of increasing technology, many businesses have to decide if they need their own network server. These businesses should mainly be asking what a server would do for their company and what their current needs are.

A business needs to realize that servers can actually perform many different functions, so here is a list of what a server can provide.

1. Central File Storage

Placing all of your files in one place will create many advantages. It will organize folders in a logical hierarchy which allows a business to find what it needs quickly. It also will reduce duplicates that may cause confusion when employees are working with two different versions of a single document. Another good thing to remember is that hard drive technologies in servers deliver lower failure rates.

2. Backups

A company’s data is always highly crucial. Even though it’s possible for a business to operate without the use of a computer, in today’s business world it is difficult to organize all of the data and function without having an up to date system. By placing all of the company’s files in one place, it will provide an efficient way to backup all of the important data that the business uses on a daily basis.

3. Email and Collaboration

Having your own in-house email server will provide collaboration features where you get an immediate display of everyone’s calendar. This will enable you to schedule meetings at times when each person is available. In addition, you will have Web email, which is another excellent feature of an email server.

4. Network Printer Sharing

Having a server will provide printer sharing that does not rely on any workstation and it will always be available. This will cut out the multiple printers connected directly to workstations, which may cause confusion and frustration for the business, not to mention the increased cost of maintaining multiple printers.

5. Firewall

A server can assume the role of a network firewall. For companies that can’t afford to have full time IT security staff, this can definitely be an advantage to have this layer of security; it will also provide for secure remote access.

6. Remote Connection

Having a server will allow an employee of a business to access a file away from the office. It will provide remote connection capabilities as you can access files and printers from anywhere  as if you were on the network at the company.

7. Security for User Account and File Access

You will be able to protect your most valuable and sensitive private company data using server-based access controls. This will enable you to provide the correct amount of access to the right employees and provide read only access to those who should view a file but not alter it. It will also allow you to deny access to some but not others, and will allow full access to another person or group.

8. Flexibility and Expandability for New Functions in the Future

If you have a properly implemented server, you will ensure your network can adapt to new features, functions, and technologies. This will cut costs of increased total cost of integration, troubleshooting, poor performance, and flexibility when new features and functions occur.

If you have any questions about how a server can best help your business, please feel free to contact us to discuss the possibilities.  We can provide and install servers as well as help you determine if you need one.